PRIVACY POLICY
Onte Digital Limited (“We”) are committed to protecting and respecting your privacy.
This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.otedigital.co.uk (the “Website”) you are accepting and consenting to the practices described in this policy as well as consenting to our use of cookies in accordance with the terms of this policy.
For the purpose of the Data Protection Legislation, including GDPR, (EU General Data Protection Regulation 2016/679), the data controller is Onte Digital of Brookfield Court Selby Road, Garforth, Leeds, West Yorkshire, United Kingdom, LS25 1NB
What kinds of Personal Data do We process
We will collect and process the following data about you:
- Information you give us. This is information about you that you give us by filling in any forms on the Website or by corresponding with us by phone, e-mail or otherwise.
- Information we collect about you. Regarding each of your visits to our Website we will automatically collect the following information:
- technical information which may include: the Internet protocol (IP) address used to connect your computer or other device, (and to include tablets, mobiles and smart watches), to the Internet; browser type and version; time zone setting; browser plug-in types and versions and the operating system and platform.
- information about your visit, including the full Uniform Resource Locators (URL), clickstream to, through and from our Website (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any name, email address or phone number used to contact us.
The legal basis for this processing is our legitimate interests, namely monitoring and improving our Website and enabling you to communicate with us.
Use of Cookies
Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and allows us to improve our Website. A cookie will be stored on your computer or other device, (and to include tablets, mobiles and smart watches). Generally, cookies work by assigning to your computer or other device, (and to include tablets, mobiles and smart watches) a unique number that has no meaning outside of the Website. The cookies do not contain any personal information and we use them to only to personalise and improve your experience.
Why We collect this Information
We use information held about you in the following ways:
- Information you give to us. We will use this information:
- to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
- for internal use and to administer the Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to communicate with you including to notify you about our services and any changes to our service;
- to ensure that content from our Website is presented in the most effective manner for you and for your computer or other device, (and to include tablets, mobiles and smart watches).
Who We will share your Personal Data with
To achieve the above-stated purposes for which we process your personal data, we may have to share your personal data with certain third parties.
We shall make all reasonable efforts to ensure that any third party we share your personal data with is also compliant with data protection law.
The kinds of third parties we may share your personal data with include:
- Other members of a group of companies to which Wan Media belongs
- Organisation where it is necessary to provide goods or services
- Organisations where it is necessary to setup various resources
Where We will store your Personal Data
The data that we collect from you will be transferred to, and stored at, a destination inside the European Economic Area (“EEA”). It will also be processed by staff operating inside the EEA who work for us or for one of our suppliers. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
As a part of our standard business practices, we may transfer your personal data to countries outside the European Union (EU), or to organisations who intend to transfer the data outside the EU.
Where data is transferred to international organisations, we shall ensure that specific safeguards or derogations have been established.
These might include where the data transfer is necessary in order to fulfil a contract between us and yourself, where we have received your specific consent after having made you aware of the risks involved, or where approved contracts are in place between us and the third- parties involved that ensure the recipient organisation has a suitable standard of data protection in place.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How long will We keep your Personal Data?
We will keep your personal data only for as long as required to achieve the purposes for which it was collected, in line with this privacy notice.
The following criteria are what determine the period for which we will keep your personal data:
- Until we are no longer required to do so to comply with regulatory requirements or financial obligations
- Until we are no longer required to do so by any law we are subject to
- Until all purposes for which the data was originally gathered have become irrelevant or obsolete
Your Rights
There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We’d like you to know that at Wan Media we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.
The Right of Access
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us using the details below.
The Right to Rectification
If you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.
The Right to Erasure
Otherwise known as the ‘right to be forgotten’, this gives you the right to request your personal data be deleted.
This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could but may have to retain some information if it is necessary.
Where we have received a request for personal data to be erased, if it is necessary for us to retain some of that information we shall ensure that the remaining data is used only when and where it is absolutely necessary.
The Right to Objection
The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use or have used, your personal data you may do so freely.
Our Contact details
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to, our Data Protection Officer, Tanel Vetik, tanel@ontedigital.co.uk